CODE OF CONDUCT
The Association of Southeastern Biologists aims to be inclusive to participants in the Annual Meeting; we are committed to providing a professional, friendly, safe and welcoming environment for all, regardless of gender, race, ethnicity, sexual orientation, religion, ability, or other personal characteristics. The following Code of Conduct outlines our expectations for all those who participate in the Annual Meeting, as well as the consequences for unacceptable behavior and guidelines for reporting Code of Conduct violations.
Code of Conduct:
The Association of Southeastern Biologists is committed to professional behavior at all Annual Meeting venues, including ancillary events and social gatherings (official and unofficial). The Association expects that all participants (attendees, members, vendors, exhibitors, contractors, staff and venue staff) will abide by this Code of Conduct, creating an environment free from harassment, discrimination, incivility or violence of any kind. We expect meeting participants to exercise consideration and respect in their speech and actions and refrain from demeaning, discriminatory, or harassing behavior; those witnessing a dangerous situation, someone in distress, or violations of this Code of Conduct are expected to report the behavior as directed in, “Reporting Code of Conduct Violations.”
Registration for the Annual Meeting is considered an agreement to abide by this Code of Conduct.
Unacceptable behaviors include, but are not limited to:
Sponsors are also required to abide by the Code of Conduct. In particular, sponsors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.
Consequences of Unacceptable Behavior:
Participants asked to stop any harassing behavior are expected to comply immediately. If a participant engages in unacceptable behavior, The Association of Southeastern Biologists reserves the right to take any action it deems appropriate. ASB reserves the right to remove an individual from the Annual Meeting without refund, to prohibit an individual from attendance at future meetings, and/or to report the incident to hotel security or to law enforcement agencies.
Reporting Code of Conduct Violations:
The Association of Southeastern Biologists has contracted with an outside consulting firm to ensure confidential reporting of violations. If you are being subjected to, or notice that someone else is being subjected to, behavior that violates this Code of Conduct, you may report the violation as directed below:
The number for reporting violations via telephone call or text during the ASB 2020 meeting is (202) 670-7746. The email address to be used for this purpose is firstname.lastname@example.org. During business hours, the ombudsman will make every effort to respond immediately; reports received after business hours will be addressed within 12 hours of receipt.
Reports may also be made in person to the Vice President of the Association of Southeastern Biologists. To find the VP, ask representatives at the ASB booth in the exhibit hall or find contact information at our website: sebiologists.org. All complaints will be treated seriously and will be promptly addressed. Reports are confidential.
If possible, provide the following information, preferably in writing:
If needed or requested, staff will help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the meeting.
If you feel you have been falsely or unfairly accused of violating this Code of Conduct you should notify The Association of Southeastern Biologists with a concise description of your grievance.